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Notifications, Announcements and Introductions

When sending a notification or announcement the senders intention is to inform the recipient about something. They notify their partners:

- that the goods are ready for shipment;

- that they have carried out the order;

- that their representative is arriving on 20 May to take part in the tests, etc.

A letter of announcement will be written when the sender announces the change of the company's name/ the firm address/the appointment of the branch manager, etc.

If you wanted to introduce your firm you should write the letter of introduction. They do not characterize, they advertise your company. The purpose of this kind of the letter is to persuade the addresser that you are the best in business.

 

Read the following examples of Notifications and Announcements.

Sample 1. Notification of readiness

 

Dear Sirs,

We wish to inform you that the goods you ordered under contract No. 877/bt are ready for shipment.

Enclosed you will find our pro forma invoice.

We would be very pleased to be of service to you again.

Yours faithfully

 

Sample 2. Notifying of Mr G. Gromits visit to Liverpool

 

Dear Sirs,

We wish to inform you that Mr. G. Gromit will visit you on the morning of 5 December in your office.

Mr G. Gromit is fully authorized to act in the firms name.

We would appreciate a prompt confirmation of this appointment. If unsuitable, please suggest an alternative date to us.

Yours faithfully

 

1.

Read the letter and answer the questions given below.

 

PALMET Palmet - KMV AB,

P.O. Box 1H 74, S 651

Karlsberg, Sweden

 

KMB Telephone: 32 17 10 77

Telex: 34181 vkjk. S,

Telefax:4181577

Your Ref:

Our Ref:BP/sk

5 November, 2009

 

Fisher Paper Supplies

79 Oxford Street

London

England

 

Dear Sirs,

Finnish Palmet and Swedish KMB-two of the worlds leading paper machine manufacturers have joined hands to form Palmet- KMB AB. A superb partnership in the area of tissue, board and pulp drying machines as well as the multilayer technique.

Comprehensive research facilities and product know-how, a wide range of experience and efficient facilities are some of the advantages which will directly benefit the customer. We aim to be equally effective with new deliveries and with optimization of existing equipment.

Please find enclosed our new catalogues and do not hesitate to contact us at the above address.

Yours faithfully

Nils. Votson

 

President

Enclosure

 

 

Answer the qquestions:

1. What have you learnt about Palmet KMB AB from the above letter?

2. What type of proprietorship have they formed?

3. What is the main idea of the letter?

4. What products are advertised in the letter?

5. What will the plan of the letter look like?

 

2.

.

 

1. 10 .

2. ϳ 26 , .

3. , .

4. 15 , .

5. , , 347/SL, .

6. () (pro forma invoice).

7. , .

8. , 볿, . .

9. .

 

 

 

TEST

 

1. :

 

1) , , , , , , , , ;

2) , , , , , , , , , ;

3) , , , , , , , , ;

4) , , , , , , , , .

 

2. 01.11.08 :

1) 1 2008 3) 8 2001
2) 11 2008 4) 1 2011

 

3. :

1) 3)
2) 4)

 

4. :

1) Mr J.Frocks, Manager Black & White Co. 12 High Street Detroit Michigan 43217 USA 3) Mr J.Frocks, Manager Black & White Co. Detroit Michigan 43217 USA 12 High Street
2) USA Detroit Michigan 43217 High Street 12 Black & White Co. Mr J.Frocks, Manager 4) Black & White Co. USA 43217 Detroit Michigan 12 High Street Mr J.Frocks, Manager

 

 

5. , , , :

1) Ms 2) Mr 3) Miss   4)Mrs

 

6. ϳ :

1) Dear Sirs 2) Dear Mr Black 3) Dear Madam 4) Gentlemen 5) Dear Richard 6) Dear President 7) Dear Managing Director a) Yours truly b) Yours faithfully c) Yours sincerely d) Yours very truly e) Yours very sincerely f) Cordially  

 

 

6. :

1) Yours sincerely, (signature) M.Been Staff Manager 3) Yours sincerely, Staff Manager (signature) M.Been
2)Yours sincerely, M.Been (signature) Staff Manager   4) Yours sincerely, Staff Manager M.Been (signature)  

 

7. :

1)   2)  
3) , 4 )

 

8. ϳ , :

1. 2. 3. 4. 5. 6. a) Private b) Express c) Post Restant d) Registered e) Air Mail f) Strictly Confidential

9. , :

 

  1)   2)     3) , ,   4)     5) , , , a) Hunting Aviation Ltd 22 Bath Road Crowford Medodx UB6 OLL Attention of Mr Parrison b)Consultancy Officer Overseas Development Company Fabercastle House Sagem Rd Glasgow G47 8 EA c)The Secretary Duna & Hagrit Intl Group Dept E1684 Ave Lloyd Gogage Box 3 1155 Brussels Belgium d)Dr E.R. Shpak c/o Exhalt Network Ltd 540 Surley Way Beachem CRO 5Z UK e)International Export - Import Consultancy 903, 13th Street N.W. Washington D.C. 22501    

10. ϳ :

1) 2) 3) 4) 5) 6) 7) a) We thank you for your letter dated 5th May and write to tell you b) We would request you to c) Referring to your letter d) We confirm our consent to the alterations e) We are writing in connection with f) We are glad to inform you that g)Please accept our apologies for

 

11. ϳ :

1) , ... 2) ϳ 3) 4) 5) 6) . 7) , . a) We are sorry for the delay and inconvenience. b) You may be assured of our continuing dedication to achieving the best quality and performance. c) I am most grateful to you for your kind invitation to the reception on the occasion of d) We are writing you to confirm our preliminary agreement regarding e) I would like to thank you most warmly for your hospitality rendered to me f) We thank you for your reply   g)We have received your fax  

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