Read the following text thoroughly.

Letter writing


1. Personal letters are written in a colloquial style. Successful letter is one written in a natural way just as if the writer were actually in conversation with the recipient. We should use good note-paper, and if the address is not already printed on the paper we must write it together with the date in the top right hand corner. A little lower, on the left, we begin: "Dear Mr.Brown", or "Dear Mrs. Brown", etc. The letter should be written legibly, well punctuated and divided into short paragraphs. We finish a letter with "Yours sincerely" if the letter began with a person's name or "Yours faithfully" if it began "Dear Sir", or "Dear Madam".

2. On the envelope the order is: (1) the name of the person(s) to whom the letter is being sent; (2) the number of the house and the name of the street or road; if the house has a name, this is placed on a separate line above the name of the street or road; (3) the name of the town or village; (4) the name of the county (unnecessary if the town is large or well known), and in the USA the name of the state.

The return address is usually placed on the seal flap. However it may be in the lower or upper right hand corner.

3. There are three kinds of letters: personal letters, business letters and official letters from or to authorities. Business letters should be written in a simple, clear and concise style. Below is a model letter written by a girl in reply to the following advertisement: "Shorthand typist required in large office with ideal working conditions: 5-day week; two week's annual holiday with pay. Write stating experience and salary required. Reen & Sons, Ltd.. 12-14, High Street, Birmingham.

211 Marine Drive


1 December 1994


Dear Sirs,

I am applying for the post of shorthand-typist advertised by you in today's Birmingham Morning News.

I am already employed, but only as a typist, and I wish to obtain a position in which I can use my shorthand and gain wider experience of secretarial work generally.

I was educated at York High School for Girls and at the Municipal Commercial College.

If you wish to interview me I am free any day between 1 and 2 p.m. or after 5.30 p.m. At any other time I should have to obtain special permission to leave the job.

Yours faithfully

Susan Martin.


Exercise 1. Following the pattern of the advertisement given in the text "Letter writing" make out an advertisement for a newspaper inviting a teacher of English to a specialized English school.

Exercise 2. Write a letter in reply to the advertisement given in a newspaper. Follow the pattern of Susan Martin's letter.

Exercise 3. Draw an envelope and address it to Mrs. Burton.

She lives in Leeds in the county of York. The name of her house is May Flower, number 6; the street is called Poplar Avenue.


Exercise 4. Study the following specimen letters.

(1) A letter of thanks: Please accept my very best (warmest) thanks for the trouble you have taken. We are deeply grateful to you. We remain Yours sincerely, etc.

(2) A letter of apology: Please excuse my absence from the club last night. With humblest apologies, remain, etc.

(3) A letter of condolence: It came as a great shock to us to hear of the death of your husband. Please accept our sincerest sympathy in your sad bereavement.

(4) A friendly invitation: We are having a few guests to dinner tomorrow, and should be delighted if you would join us. Looking forward to seeing you, etc.

Useful forms of address: My dear Uncle, My dear Mother, Dear Jimmy.

Closing phrases: Your affectionate nephew, Your old friend.


Exercise 5. Study the specimen letters carefully and write:

a) a letter of thanks to your friends after having stayed at their place for a week; b) a letter of invitation to a birthday party; c) a letter of greetings to your newlywed friends; d) a love letter to your boy-friend; e) a love letter to your girl-friend.



. ³ .

Techmachimport has done lot of business with Goodman & Co. for the last fewyears. Before Mr. Kozlov went to London, he and his expertshad gone through ||latest catalogues of the firm. They found that compressorsModel AC-30 could meetthe requirementsof their customers.

When Mr. Kozlov arrived in London, he phoned the Russian Trade Delegation andasked Mr. Zotov to make an appointment with Mr. Lipman of Goodman & Company.



Zotov: RussianTrade Delegation here. Good morning.

Secretary: Good morning.

Zotov: I wonder if Mr. Lipman is available.

Secretary: Yes, he is. Hold on, please.3 I'll put you through. *

Lipman: Lipman is speaking.

Zotov: Good morning, Mr. Lipman. Zotov speaking. I'm glad I've

got you on the phone. Ihope you are well.
Lipman: Yes, thank you. And how are you getting on?4

Zotov: Quite all right, thank you. The factis Mr. Kozlov, President

of Techmachimport has come to London5 to-day. He'd like

to talkto you.
Lipman: I'll be glad to see Mr. Kozlov. We haven't met since my last

visitto Moscow I wonder if he will be able to come and see

me this afternoon.
Zotov: I'm afraid this time won't be quite convenient to him. Could

you give an alternative date,please?
Lipman: Yes, certainly. Tomorrow morning then.

Zotov: Very good. I'll passit on toMr. Kozlov. Good-bye.

Lipman: Good-bye.




Kozlov: Good morning, Mr. Lipman.

Lipman: Oh, Mr. Kozlov, good morning. Glad to see you in London. I hope

you'll enjoyyour stayin this country.

Kozlov: I hope so too. What fine weather you are having now!

Lipman: Yes. It's wonderful to-day. But the weather is very changeablein

London. It rained heavilyonly yesterday morning. And what's the

weather like in Moscow?

Kozlov:It isn't so fine as it is here. It was snowingwhen I left Moscow.

Lipman: Oh, was it!

Kozlov: Well, Mr. Lipman, I'd like to have wordwith you about our order

for compressors. We've gone through your latest catalogues.

Lipman: I believe youve noticed weve improved our Model AC-30.

Kozlov: Quite so. It is very importantto us. Now this model meets the

requirements of our customers.

Lipman: Glad to hear that.

Kozlov: We are going to place an order with you for 50 compressors but the

fact is we usually buy your goods on c.i.f. terms but now we'd like to

buy them on f.o.b. terms.

Lipman Kozlov: Lipman Kozlov: Lipman: Kozlov: Lipman:

Will you take part deliveries in that case?

That'll suitus all right.

By the way, Mr. Kozlov, we'll be able to let you have our quotation

in two or three days only.

That's very good because I'll haveto leave for Edinburgh8 and shan't

be back untilnext Monday.

Then we'll send our quotation to your office.

All right. Good-bye.




1. For the last few years ; for the last few weeks . I've not seen my friend for the last few days. .

2.The latest catalogues (||). latest |',| || late.

3. Hold on, please. He ||.
4.... how are you getting on? ... ?

5. Mr. Kozlov, President of Techmachimport, has come to London.
||, , . president || |',| ||.
|| :

) , || . Mr.
Semenov, directorof our office, is not available now. , , .

) || || ,
Mr. Petrov, an engineerof our office, has gone abroad. ,
, || ||.

) || , |,| . Sholokhov, the well-known Russian writer,has written wonderful books. , , || .

6.What fine weather you are having now! |,| || ! || || , . How wonderful the film is! || ! How early you've come! !

|| || , oh, 䳺 䳺, 䳺-'|'|, , |,| ||, , . "I'm going to Moscow soon." || || . "Oh, are you?"? 8. Edinburgh ( 䳿). VOCABULARY NOTES

7."It was snowing when I left Moscow." || || , . "Oh, was it?"- ?



Vocabulary Notes

expert['eksps:t] n ||,

a chemical expert|| 쳿

compressor[ 'press] n


to meet requirements[ri'kwaismsnts] -|.

Your goods meet our requirements. .

customern , , 볺

Our customersrequire power

equipment. ||,

to get ...on the phone

I'm afraid you won't get him on the

phoneat 10 o'clock. , 10 ,


The fact is... || |,

. The point is... г

The fact is werequire the goods in

August. г , | , , | ,

to talk[to:k] v ,

Let's talk to him about it tomorrow. || ,

to visitv

We are going to visitour friends



He told us about his visitto a plant. ³ || || ,

daten ,

What is the datetoday? ?


It is the 5th of October. 5

alternativeadj |.

Could you give an alternativedate? ?

to pass... onto... |

Mr. Zotov can't meet Mr. Sharp to-day. Will you passit onto Mr. Sharp? || . , -.

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