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Exercise 5 Dear Sir or Madam?
If you are not sure whether the receiver is male or female, the salutation 'Dear Sir or Madam' is used. Consider the following table:
Now chose the correct salutation and complimentary close for the following: a) The Manager, Lady Fair Fashions Ltd. b) The Secretary, Pitton Miner's Club. c) Lobelia Jones, Gaunton Women's Guild d) The Foreman, Brick's Construction Co. e) Mrs. Lydia Lang, Cromby & Son Solicitors.
Exercise 6 Addresses What does the letter address consist of? 1. The Public Relations Officer 2. Wrourhtown Manufacturing Ltd. 3. 28-34 Lord Street 4. Huddersfield 5. HD2 8UJ A business address consists of at least five parts – six if you add the country at the end, although this is not necessary if you are writing from within Britain.
Put the parts of an address given below into the correct order: the number and street the postcode the addressee the town or city the name of the company
Exercise 7. Reasons for writing Why are you writing? When you write first, you will probably use the first sentence of your letter to say why you are writing. There are several ways of doing this: I am aiming to ask (a) . confirm (b) . complain (c) . inform (d) . thank (e) .
Here is a slightly more 'polite' formulation: I would like to inquire (f) . apply (g) . request (h) . invite (i) . apologize (j) .
a) Which word comes next? From the list below, choose the correct word to follow (a) - (j) opposite: About that you for
b)For each of the ten verbs((a) -(j) opposite), choose a suitable complement from the following: (a) for your position advised ... (b) for your misunderstanding... (c) you for the high equality of services... (d) you that the arrangements have been made... (e) you to visit our establishment... (f) for some information on certain matters... (g) the dates which we agreed... (h) about the offer advertised ... (i) about the low standard of services... (j) your assistance in certain matters...
Exercise 8. 'On behalf of.' If you are writing as a secretary or organiser, you may wish to write 'on behalf of' you members. Practice this opening by thinking of a name for each of the following: On behalf of the Society Club Group Organisation Association Institute
Exercise 9. Wanting to get a relpy If you write first, you will probably expect some kind of reply to your letter. In that case, the closing sentence will be to that effect, e.g.: I look forward to hearing from you. If you expect more than a letter, for example a visit or extra information, what might you write in place of 'hearing'? I look forward to (a) you next Thursday (b) your brochure (c) your factory (e) your representative.
Unit 4 Cover(ing) Letters/Application Letters
Answer the following questions. 1. What is a cover letter? 2. Why is it important? 3. Who needs a cover letter? 4. What information should be included in it? 5. What is a format of a cover letter? 6. What makes a good cover letter? Now read the given information and find the answers.
What is a Cover Letter? A cover letter / covering letter or an application letter is a letter of introduction attached to, or accompanying another document such as a résumé or curriculum vitae.
Why is it important? Your cover letter is as important as your résumé because it is read first! Its purpose is to interest the reader in you as a prospective employee, and therefore it should be a very positive presentation. The cover letter gives you another chance to emphasize what you have to contribute to the company or organization.
Who needs a Cover Letter? Everyone who sends out a résumé resume does! Even if the cover letter never "came up" in conversation or wasn't mentioned in an advertisement, it's expected that you will write one.
What information should be included in a Cover Letter? Include the following information:
Remember: as well as a résumé, your cover letter should be tailored to the specific company.
What is a format of a Cover Letter? As all types of business letters, cover letters have the same template, the only difference is its body. Read the outline and a sample cover letter. Outline of a Cover Letter
Sample Cover Letter
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